Buying AcaTrove with university funds
Most academics expense AcaTrove to startup funds, professional development funds, or grants. Plans are priced under typical departmental card limits, and every purchase comes with the paperwork your business office expects.
Which fund pays for it
Startup funds
AcaTrove is research software — a standard startup-package purchase. Pay by card and download the receipt for your reconciliation.
Professional development funds
Career-document tooling (research statements, tenure materials, CVs) fits most professional development fund guidelines.
Grant funds
Where your award allows software purchases, AcaTrove supports proposal preparation and project management. Check your program officer’s guidance on allowability.
Receipts and invoices, built in
Everything your reconciliation needs, without emailing support.
- Card payment through Stripe with an emailed receipt for every charge
- PDF invoices for every payment, available anytime from Settings → Billing
- Annual billing available — one invoice a year is easier to expense than twelve
- W-9, sole-source letters, and vendor forms on request by email
Need procurement paperwork?
If your business office needs a W-9, a sole-source justification, a vendor registration form, or an annual invoice instead of card payment, email us and we will send it back — usually the same day.
Departments and libraries planning a larger rollout can explore institution plans.
Try it before the paperwork.
Start free, and upgrade when it earns a line in your budget.